Office Administrative Assistant

Company: Hall Capital Holdings, LLC
Location: Palm Harbor
Posted on: June 20, 2022

Job Description:

Job DescriptionHall Capital Holdings, LLC is seeking an Office Assistant to join our team! This individual will provide needed support in a variety of areas within our business. We are looking for an Office Assistant who has previous skills supporting both general and comprehensive office functions; as well as someone who has the ability and desire to grow with us and expand their skills and duties over time. Requirements and Qualifications: Bachelors Degree in Business, Marketing, Accounting, or related field 5+ years experience supporting general office functions to an entire office, team or leadership Project Management experience - both leading and participating in multiple projects at a time QuickBooks proficiency highly preferred Strong MS Office applications skills - Outlook, Excel, PowerPoint, Word, SharePoint Ability to handle multiple projects at one time while prioritizing to ensure deadlines are met Positive attitude, professional and friendly demeanor Experience dealing with sensitive information and understanding the importance of confidentiality This is not a remote opportunity; this person will work full-time as part of a small team within our Palm Harbor office Responsibilities:Along with the general duties that come with an Office Assistant role, such as greeting guests, answering phones, accepting deliveries, checking the mail, running office errands, etc., this person will be responsible for providing support and back-up to a variety of functions within our business.This role will report directly to the Office Administrator and not only provide support to him/her, but to the Owner, Family and other team members as needed. These duties include, but are not limited to: Calendar Support - review and help manage calendars for the Office Administrator, Owner and Family, daily, to provide any needed support and meeting preparation Travel Support - assist with management of travel calendars, make and confirm reservations for rental cars, private drivers, hotels, meals, etc., print calendars for Owner and Family, assist with management of travel company account, create travel itinerary sheets/booklets as requested Office Support - ensure all supplies are stocked throughout office, place orders for supplies as needed and directed by Office Administrator and Owner, assist with filing, printing/copying of files or documents, create presentations as needed, assist with management of online electronic file database, assist Office Administrator with Action Items ensuring timely completion Billing/Invoice Support - provide assistance and back-up to sorting mail, payment of invoices and recording transactions in QuickBooks Accounting Support - provide assistance and back-up to entering all banking transactions into QuickBooks, perform bank reconciliations monthly, categorize credit card transactions and record accordingly in QuickBooks Payroll Support - provide backup to Office Administrator as needed to process company payroll within QuickBooks Onboarding Support - ensure all new hire paperwork is sent and completed accurately, assist with coordinating background/drug screenings, setup desk/office with needed supplies prior to first day, work with Office Administrator and Owner to create orientation schedule and Day 1 packets Events/Holiday Support - assist with planning of events, create needed materials (invitations, flyers, etc.), mail invitations, cards and gifts, order items as requested, wrap gifts and assist with any other needsThe above responsibilities are not all inclusive. The Office Assistant will also perform duties related to research, data input, special projects, and other duties as assigned. Hall Capital Holdings, LLC is a single-family office with a small team of dedicated individuals driven to support its owner and family in a variety of capacities. Our team manages and supports all areas pertaining to wealth, assets, investments, and priorities on both a professional and personal level. We look for people who are committed, responsible, reliable and personable. Our business has a lot of moving pieces which requires those who can plan, prioritize, take action and work positively within a team environment.Company DescriptionWho We AreHall Capital Holdings is an operationally focused private investment firm backed by patient, long-term, familycapital. Our focus is to acquire and create growth within lower-middle market companies in desirable sectors & industries. Weare not only capital providers, but a team of operators who look for businesses we understand and can add value.Mission StatementTo engage in lower-middle market transaction utilizing our firms experience to create value and build long-term relationships within our investment. Hall Capital Holdings strives to ensure our interests align with management teams ensuring the legacy and wills of generational business owners are continued. Our firm prides itself on respect, honesty and integrity, protecting our clients reputation, and financial resources.

Keywords: Hall Capital Holdings, LLC, Palm Harbor , Office Administrative Assistant, Administration, Clerical , Palm Harbor, Florida