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Administrative Assistant

Company: ProActive Property Management
Location: Palm Harbor
Posted on: November 22, 2022

Job Description:

ProActive Property Management is a growing local management firm in Palm Harbor that specializes in the management of Condo and Homowner Associations. We are currently seeking an Administrative Assistant to be part of the ProActive team. As an Administrative Assistant, you excel at problem-solving skills with impeccable attention to detail and excellent communication skills. You are accomplished at multitasking, managing complex schedules, and meeting deadlines. You play an essential role in the success of our business by supporting our property managers and are comfortable with the following: Provide coverage for Receptionist, as needed. Provide administrative support to Property Managers and ensure efficient processing of tasks for each community. Answer, forward, and screen phone calls, schedules meetings, and support visitors. Perform administrative duties such as filing, typing, copying, scanning, etc. Respond to owner's, vendor's or Board Member's inquiries and requests. Process sale and lease applications. Process ARC & grounds applications. Keep community owner and tenant database up to date in management software. Process violation letters. Scan and file documents. (meeting packets, owner info sheets, notices, etc.) Maintain electronic file system by keeping it organized and current. Process and distribute parking passes & decals. Process and distribute gate remotes and fobs. Process and distribute pool keys. Process estoppels and mortgage questionnaires. Keep association forms and welcome packets updated. Manage owner portals and keep information updated.Job Type: Full-timePay: $18.00 per hourBenefits: Paid time offSchedule: 8 hour shift Monday to FridayAbility to commute/relocate: Palm Harbor, FL 34684: Reliably commute or planning to relocate before starting work (Required)Education: High school or equivalent (Preferred)Experience: Customer service: 1 year (Preferred)Work Location: One location

Keywords: ProActive Property Management, Palm Harbor , Administrative Assistant, Administration, Clerical , Palm Harbor, Florida

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