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Proposal Manager

Company: No Limit Technology
Location: Palm Harbor
Posted on: May 3, 2020

Job Description:

Job Description The Proposal Manager will drive the overall proposal development effort for the company. Heshe will conduct the initial review of the requests for proposal (RFPs), request for information (RFIs), requests for quotations (RFQs), and a variety of other bid requests. Heshe leads the process to create and submit responses involving the Company's workforce systems (CMSUIVRAE) in a format that meets requirements and evaluation criteria identified in the requests. The creation of the RFP response includes the gathering and coordination of marketing, management, and development personnel inputs, and writing the response from source documentation (e.g., past proposals). It also includes continuous review of and knowledge of the current workforce systems (CMSUIVRAE) and updating of boilerplate proposal documents. In addition, the Proposal Manager will assign work to team members as well as evaluate their written responses. Heshe will also drive the kick off meeting to ensure all parties attend and all internal questions have been documented. The Proposal Manager is responsible for updating the RFP tracking document assignments based on current progress of content. Duties and Responsibilities Analyze RFPs RFIs RFQs for requirements and possible responses Analyze required functionality Identify existing documentation sources available for proposal responses Draft the responsibilities and outline for the proposal Create a responsibility matrix for planned tasks and creation of inputs Create a shell document for proposal response inputs Create an outline of proposal response Kickoff and Weekly Meetings Coordinate facilitate a kickoff meeting for proposal Discuss outlines, plans, responsibilities, and timelines for the proposal response Identify questions to ask vendors Identify areas of concerns, potential problems, questions to be answered Identify all tasks and responsibilitiesassignments for proposal response Coordinate create questions to vendor regarding the RFP Submit questions to Vendor and review site for responses and Amendments Analyze requirements and writecreatefind RFP responses matching the requirements Find existing responses in previous proposals or boilerplate proposals Use an actual current company system to create up-to-date screens and functionality responses Interview and work with different departments to gather information for any responses not readily available in existing documentation Organize the various inputs and responses to individual requirements Create a formatted and organized draft proposal Coordinate senior management review of proposal content Perform senior management review changes to proposal content Coordinate or perform line editing of final response for spelling grammar consistency Finalize Proposal Create Final master files ( PDF copies) of the documented RFP response Organize, create tabs packaging, bind Proposal Delivery Print send final the response Print final copies Ship (or hand deliver by plane trips on occasion) Follow up to ensure arrival Perform Post-Response Boilerplate clean-upmaintenance Clean up and organize folders and files Identify proposal input to be incorporated back into Boilerplate documentsfiles Coordinate writing tasks on Boilerplate and quality review on write-ups Manage a group of marketing writing personnel on Boiler Plate tasks to updatecreate documents Create hard copies of RFP for reference, presentations, internal use, etc. Maintain a ldquoProposal HistorySummaryrdquo Document Track dates, descriptions, status and locations of folders for all previously completed proposals) Maintain reorder supplies Maintain reorder supplies for the color printersmdashtoner, paper, drums, rollers, etc. (used for RFPs more than any other printing) Maintain reorder other needed proposal supplies (binders, tabs, labels, special binding tools, etc.) Maintain flow of individual efforts by Proposal Writers Conduct daily or weekly (depending on workload) one on ones with Proposal Writers to ensure deliverables are being completed on time Conduct annual reviews for team members and provide coaching when needed. Must have the following in order to apply Bachelor's Degree in English, Marketing, Journalism, History, Education, or a related field At least 2-4 years of proposal writing and management experience in a Softwaretechnical setting or equivalent combination of education and experience Computer Skills writeedit in MS Word 2013 and higher Experience with Word Templates and Styles Experience working with graphics (e.g. anchored to text) Written and verbal communication skills Organizational and time management skills Customer service skills Ability to work in a team environment Valid Florida driver's license Required Screenings Background Checks (LocalStateFederal) Reference Checks TestAssessment (Written Exercises). Drug Free Workplace.

Keywords: No Limit Technology, Palm Harbor , Proposal Manager, Executive , Palm Harbor, Florida

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