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Food and Beverage Administrative Assistant

Company: Innisbrook Resort
Location: Palm Harbor
Posted on: March 12, 2023

Job Description:


Adhere and follow F&B culture and vision in accordance to F&B core values. Assist in developing and maintaining quality standards for outlets, including supervision and direction of staff service. Ensure excellent customer service.


-Ensure that meals are being served in a professional and timely manner by circulating within the outlet and communicating with the kitchen and the order takers. Handle guest complaints. Monitor and supervise set up and maintenance of room service area to ensure that it is up to standard.
-Ensure availability of manpower, supplies, and equipment to ensure positive guest experience. Assist in hiring, scheduling, supervision and control of cashiers, supervisors, greeters, servers and bus attendants.
-Attend pre-meal meetings and conduct ongoing training of employees to ensure that employees continue to improve their performance.
-Assist in the completion of reports on production and necessary requisitions. Assist in regulation of distribution of necessary supplies.

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel:

-Provide direct service to guests as needed, including, but not limited to, serving tables, bussing tables, seating guests and general clerical/cashier duties.
-Perform any general cleaning tasks using standard hotel cleaning products to adhere to health standards.
-Attend Sheet Meetings/ Resume Meetings and complete Resume recaps and House counts
-Book private events/Member events and functions in the Outlets to include:
-Site Visits
-All Client correspondence
-Menu creation
-Utilizing Delphi to create Banquet Event Orders
-Working effectively with restaurant Manager/Supervisors and Chefs, prepare pull sheets to ensure a positive experience for all event guests.
-Supervising set up and execution of event on scheduled day.
-Assist with Menu Creation/layouts and implementation and all SMS related items, discounts & coupons
-Attend Marketing Meetings & assist with all marketing requests/pipeline/calendar etc.
-Assist with making reservations and open table
-Maintain F&B Checkbooks & Outlet purchase orders
-Assist with Market Retail sundries order, enter purchase order and receiving order into Data Works.
-Provide F&B Facilities Schedule-(Excel) information to the Executive Administrative Assistant
-Provide weekly Food and Beverage Guest Activities to Marketing
-Additional duties as necessary and assigned.
In addition to performance of the above essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the Director/Manager based upon the particular requirements of the resort:

-Back-up for Market Retail/Outlets with Inventory controls
Assist with outlet coverage when requested. Circulate on the outlet floor, continually checking with the guests and the service staff to ensure that everything is to the guests' satisfaction.


High school or equivalent education required. Bachelor's Degree preferred. Previous experience in F&B operation.


-Must be able to speak, read, write and understand the English.
-Must be able to read and write to facilitate the communication process.
-Requires good communication skills, both verbal and written.
-Ability to access and accurately input information using a moderately complex computer system.
-Ability to supervise subordinate staff, including but not limited to assignment of duties, evaluating service, and taking disciplinary action when necessary.
-Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to diffuse anger, collect accurate information and resolve conflicts.
May be required to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; to deal with problems involving several concrete variables in standardized situations.


-Most work tasks are performed indoors. Temperature generally is moderate and controlled by hotel environmental systems; however, must be able to work in extreme temperatures like freezers (-10--F) and kitchens (+110--F), possibly for one hour or more.
-Must be able to sit at a desk for up to 5 hours per day. Walking and standing are required the rest of the working day. Length of time of these tasks may vary from day to day and task to task.
-Ability to distinguish product quality, taste, texture and presentation and observe preparation.
-Must be able to exert well-paced ability to maneuver between functions occurring simultaneously.
-Must be able to exert well-paced ability in limited space and to reach other departments of the hotel on a timely basis.
-Must be able to lift up to 15 lbs. occasionally.
-May be required to lift trays of food or food items weighing up to 30 lbs. occasionally.
-Must be able to push and pull carts and equipment weighing up to 250 lbs. occasionally.
-Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
-Hearing, smelling, tasting, and visual ability to observe and distinguish product quality and detect signs of emergency situations.
-Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates.
-Vision occurs continuously with the most common visual functions being those of near and color vision and depth perception.
-Must be able to bend, stoop, squat and stretch to fulfill cleaning tasks occasionally.
-Requires manual dexterity to use and operate all necessary equipment.
-Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.
Certificates/Licenses: Ability to obtain and/or maintain any government required license


-Must be able to work effectively in a stressful environment, communicate with others, effectively deal with customers and accept constructive criticism from supervisors.
-Must be able to change activity frequently and cope with interruptions.

Keywords: Innisbrook Resort, Palm Harbor , Food and Beverage Administrative Assistant, Hospitality & Tourism , Palm Harbor, Florida

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