Branch Administrator

Company: Morgan Stanley
Location: Palm Harbor
Posted on: May 17, 2023

Job Description:

Branch Administrator


Job Number: 3230155

POSTING DATE: Jan 20, 2023

PRIMARY LOCATION: Americas-United States of America-Florida-Palm Harbor

EDUCATION LEVEL: Refer to Position Description

JOB: Wealth Management

EMPLOYMENT TYPE: Full Time

JOB LEVEL: Non-Exempt


DESCRIPTION

POSITION SUMMARY:


The Branch Administrator (BA) is responsible for providing overall administrative support for the Branch, including assisting the Branch Manager in connection with matters affecting the Branch facilities, Financial Advisors, and Support Staff. The BA may be responsible for multiple branch locations at the direction of the Complex Management team. As a BA, you must act as a culture carrier as it relates to the core values of the firm. This role enables you to learn about all aspects of the business at a high level, and the wide range of responsibilities presents opportunities to grow skill sets and progress your career within the business.


DUTIES and RESPONSIBILITIES:


Expense Management Support

Manage Travel & Entertainment (T&E) and Events and Conferences (EnC) expense requests to ensure compliance with Firm policy utilizing online business systems

Coordinate events and meetings for the Branch, including all pre-approvals, event logistics/planning and accounting for meetings including employee, management, Councils, National Sales partners, external wholesalers, and others as directed

Work with Accounts Payable to manage invoices, vendor set up/maintenance, payment reconciliations or issues

Maintain and review Branch finance and expense management information in collaboration with CBSO and/or Business Service Officer (BSO)


Management Support


Navigate the firm's resources and act as a liaison with Complex Administrator in addition to other various internal and external business partners, including managing requests and escalating as needed

Provide organizational support for Human Resources by leveraging associated HR systems (I-9 processing, New Hire onboarding, internal transfers and employee termination paperwork)

Proactively participate in firm initiatives directed by local management

Communicate and manage firm initiatives for the Branch (e.g., Global Volunteer Month, Annual Appeal) as well as regional and Complex initiatives as directed

Actively engage in available training and education programs to maintain current status on policies, procedures and risk awareness (including licensing requirements for Branch personnel)

Facilitate and/or conduct ad hoc projects, training, and events for the Branch as necessary


Office Administration Support


Perform administrative functions for Branch Management team, including telephone coverage,business travel arrangements, coordination of internal and external meetings & events, and file & calendar maintenance

Serve as a point of contact for Branch facilities management and maintain up-to-date office utilization information in the internal firm system

Serve as a point of contact for personnel needs (e.g., benefits enrollment, registration/licensing, and communication of policy and updates as it relates to HR and Registration matters),

Serve as a point of contact for local administrative tasks (e.g., Alternative Flexible Grid (AFG) checkpoints, CPR/AED training and certifications, annual certification of registrations and market data expenses)

Lead office management efforts, including maintaining office supplies, ordering business cards and stationery, maintaining business continuity plans and acting as the primary point of contact for the associated Rapid Notification System

Assist with firm remediations as needed

Act as a point of contact for technology projects, migrations, equipment installs/ replacements

Coordinate with Complex Administrator as it relates to Complex driven projects and initiatives and ensuring back-up Administrator coverage

Administer other duties as delegated by the Complex Management Team (Complex Manager, Associate Complex Manager, Complex Business Service Officer, Sr. Complex Risk Officer)


QUALIFICATIONS

EDUCATION, EXPERIENCE, KNOWLEDGE, and SKILLS:


Education and/or Experience

High School Diploma/Equivalency

College degree preferred

Two or more years of related experience is a plus

Knowledge/Skills

Strong computer skills and knowledge of Microsoft Office

Excellent verbal and written communication skills, including telephone coverage

Strong time management skills

Demonstrates good judgement

Exceptional interpersonal and client service skills

Detail orientated with superior organizational skills

Ability to prioritize work

Team player with the ability to collaborate with others

Ability to work in a fast-paced, evolving environment

Adaptable and ability to multitask

Proactive or self-starter

Ability to be discreet and maintain confidentiality on sensitive matters

Willingness to obtain Series 7 (GS) and Series 66 (AG/RA) or Series 63 (AG) and Series 65 (RA)


Reports to:

Branch Manager


Morgan Stanley

EOE committed to diversifying its workforce.

M/F/D/V.

Keywords: Morgan Stanley, Palm Harbor , Branch Administrator, Other , Palm Harbor, Florida