Sr. Leave of Absence (LOA) Coordinator

Company: PODS Enterprises, LLC/PEIU
Location: Clearwater
Posted on: May 3, 2025

Job Description:

Find a career that MOVES you! PODS revolutionized the moving and storage industry 25 years ago. Our innovative approach of providing portable storage containers makes moving more efficient, convenient, and less stressful. We're not only pioneers of the industry, we're the leader, too. Under the direction of PODS' innovative leadership team, the company doubled in size in just two years, and we're not looking back! Our people and service define our company, and we set goals for ourselves and each other to improve tomorrow over yesterday. We understand and appreciate the importance of being trustworthy, authentic, and welcoming as we provide our customers the best moving and storage experience. Join a team that offers you the chance to leave your mark, achieve your goals, and love what you do. This role is required onsite at PODS HQ in Clearwater, FL (2 days per week at the sales & services center and 2 days per week at HQ. Friday is WFH.) In-office presence is important for cultivating a collaborative and innovative work environment. When people are together in the same space, they are more likely to build relationships, share ideas, and solve problems together. Job Summary: The Sr. Leave of Absence Coordinator will oversee and manage leave requests and accommodations requiring specialized attention, particularly those arising under the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), state and local leave laws, and short-term or long-term disability plans. This role will focus on all aspects of leave management, including the full cycle return-to-work process while ensuring compliance with associated employment regulations. Must have FMLA and ADA experience. Multi-state experience preferred. ESSENTIAL DUTIES AND RESPONSIBILITIES

• Serves as a subject matter expert with intricate knowledge of all applicable leave and accommodation laws and governing regulations, including FMLA, ADA, FLSA, HIPAA, and State leave programs.
• Communicates with employees regarding their needs for leave and/or modified work schedules
• Ensures that employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave
• Handles the FMLA leave process from the employee's initial notice of the need for leave to the return to work
• Coordinate, track, and manage requests for accommodations under ADA
• Maintains reasonable communication with employees on leave to facilitate smooth and timely return to work; relays communication between employees and managers during leave as needed and within reason
• Advises managers and employees on the interaction of leave laws with paid time off, workers compensation, short-term and long-term disability benefits, and other applicable leaves
• Oversees the return-to-work process for employees returning from extended FMLA, workers compensation, or other leave(s)
• Facilitates other leave requests, which may include leave accommodation requests under the ADA
• Serve as a primary contact to respond to questions regarding leave and accommodation requests, as well as assess, research, and administer employee requests for workplace accommodations.
• Administers other company time-off programs as assigned in accordance with internal policy and applicable laws
• Drafts and/or recommends revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations
• Maintains complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices
• Preserves confidentiality of employee medical documentation and files
• Performs other related duties as assigned MANAGEMENT & SUPERVISORY RESPONSIBILTIES Typically reports to Benefits Manager. Job is NOT directly responsible for managing other employees (e.g., hiring/termination and/or pay decisions, performance management) JOB QUALIFICATIONS: Education & Experience Requirements 3- 5 years of experience in leave of absence administration Bachelor's degree in human resources, Business Administration, or related field preferred Completion of specialized certification or training in FMLA/leave administration preferred. Demonstrated high level of professionalism, discretion, and confidentiality
  • Ability to analyze information and convert related activities into a comprehensive work plan
  • Ability to analyze data and trends to improve leave policies and processes
  • Ability to communicate and make recommendations to upper management
  • Ability to identify basic problems and procedural irregularities, collect data, establish facts, and draw valid conclusions
  • Strong interpersonal skills with ability to quickly build trusting relationships in a customer-centric environment Any combination of education, training and experience equivalent to the requirements listed above that has supplied the necessary knowledge, skills, and experience to perform the essential functions of the job. Unsolicited Resumes from Third-Party Recruiters Please note that as per PODS policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that PODS will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person, or entity. Equal Opportunity Employer
    This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Keywords: PODS Enterprises, LLC/PEIU, Palm Harbor , Sr. Leave of Absence (LOA) Coordinator, Other , Clearwater, Florida